Clinic Scribe is an ambient AI medical scribe that listens to a visit and writes the clinical note for you. This guide walks through your first note end to end: install the desktop app, add a patient, record a session, review the generated note, and move it into your record. Most clinicians complete their first note within ten minutes of signing up, with no EHR configuration and no training session.
Before you begin
Clinic Scribe is a desktop application for Mac and Windows, not a browser tab or a meeting bot. That design is deliberate: running on your computer lets it capture in-person audio through the microphone and telehealth audio from the call itself, without anything joining the visit. Download it from the Clinic Scribe page, sign in, and your 7-day free trial begins with every feature included and no credit card required.
Step 1: Add a patient
Open the Patients section and create a record. A first name, last name, and date of birth are all you need to start. You can fill in medications, allergies, conditions, referrals, surgeries, and hospitalizations whenever they come up, and the record keeps enriching itself from every session you run. Linking a patient is optional at the start of a session and can be done afterward, so a walk-in never blocks you from recording.
Step 2: Start a session
Click New Session, choose the session type, optionally select the patient, and press record. Speak naturally: the scribe transcribes in real time and labels who is speaking. There are three ways to capture a visit, and all three end in the same structured note:
| Setting | How Clinic Scribe captures it | Best for |
|---|---|---|
| In person | Ambient capture through your computer's microphone | Office visits, exams, rounds at a desk |
| Telehealth | System audio on your computer, no bot in the call | Video visits on any platform |
| Dictation | You narrate, the scribe structures it | Chart catch-up, quick follow-ups |
Sessions run up to two hours of net recording, with pause and resume at any point. Only one session is active at a time, so starting a new one saves and closes the current one automatically.
Step 3: Review the generated note
When you end the session, the note generates automatically, typically within ten to twenty seconds. By default you get the Enhanced note, which reads the encounter and chooses the clinically appropriate structure on its own. If your practice documents in a fixed format, you can generate the note in SOAP, DAP, BIRP, or a custom template instead. Every section is editable in a full rich-text editor, and anything you typed in the Quick Bar during the session is taken into account.
Step 4: Save or export
The note saves to the patient's record. From there you can copy the full formatted note into your EHR in seconds, or export it as a PDF that includes the patient's name and date of birth, the session date, and the template used. Need the same visit in another format? Use New format to regenerate it without recording again.
Where to go next
- In-person, telehealth, and dictation sessions, explained in depth.
- SOAP, DAP, and BIRP, and how to pick the right one.
- Getting the most accurate transcription from every visit.
Frequently asked questions
How long does it take to write my first note with Clinic Scribe?
Most clinicians document their first visit within ten minutes of signing up. There is no EHR configuration or training session required: download the app, add a patient, record the session, and the note generates automatically when you end it, typically within ten to twenty seconds.
Do I need a credit card to try Clinic Scribe?
No. The 7-day free trial starts with every feature included and no credit card required. After the trial, Clinic Scribe is one plan at $34.99 per month with unlimited visits.
Does Clinic Scribe work without an EHR integration?
Yes. Clinic Scribe does not require any EHR setup. When the note is ready you copy it into your EHR in seconds, or export it as a PDF. This works with any EHR system today; direct integration is on the roadmap.
Can I use Clinic Scribe for both in-person and telehealth visits?
Yes. Clinic Scribe supports in-person ambient capture, telehealth capture that records the call audio on your computer with no bot joining, and a dictation mode. All three produce the same structured clinical note.